The Safety Data Sheet (SDS) is not a one-time document; It is a legal obligation to update it in certain cases.
Situations requiring updating: new hazard information emerges; classification or labeling change; legislative changes; formulation change; changing exposure scenarios. Current SDS must be communicated to the supply chain.
Outdated SDS poses a safety and compliance risk. ONAY Mühendislik Updates your SDS regularly.
Situations Requiring Update
The safety data sheet should be updated whenever the hazard classification of the substance or mixture changes, a new risk management measure is determined, registration is completed and a registration number is obtained, or authorization or restrictions are imposed on the product. None of these situations are left to the company's discretion; When the condition occurs, the obligation to update arises directly.
Retrospective Notification Obligation
The update is not only valid for new sales. The updated form must be forwarded free of charge to all buyers to whom you have supplied the product in the previous twelve months. Therefore, keeping a record of which product was sent with which form version on a customer basis is the only practical way to determine who will be notified at the time of the update.
Version Control and Traceability
The version number and revision date should be included in the first section of the form, and in the 16th section, it should be stated which sections have been changed compared to the previous version. Updates without providing a version number create confusion on the recipient side as to which document is valid and eliminate traceability in the audit.
Checking Content Correctness
The update opportunity should be used to review the entire form. The classification and label information in section 2, the composition and concentrations used in the calculation in section 3, the limit values in section 8 and the transportation information in section 14 must be consistent with each other. Interdepartmental conflict is the most quickly noticed non-compliance during the audit.
Management of the Update Process
For an effective process, form updates from suppliers should be collected at a central point, their impact on your own products should be evaluated, and customer notification should be connected to a defined responsible person. When this flow is not established, updates are discovered by chance and the twelve-month notification obligation often cannot be fulfilled.
Who Owns the Safety Data Sheet Update Process?
Safety Data Sheet When the obligation to update is not attributed to a defined responsible person, updates are noticed only by chance. A single point should be determined where new versions from the supplier are collected and customer notification should be carried out through this person. Keeping a record of the Safety Data Sheet Update on a customer basis is the only practicable means of complying with the twelve-month notification obligation.
Related pages
- MSDS Form: blank form, sample and must-haves
- What is a Material Safety Data Sheet? (MSDS / SDS)
- What is MSDS Document? How to Buy, How Valid?
- Safety Data Sheet
- Is SDS Required?
Contact ONAY Mühendislik for your process.
Official full text of the regulation: KKDIK Regulation - Official Gazette.
The same update rules apply where the document is referred to in the trade as MSDS. For the document preparation process: How to get an MSDS document.