Chemical regulatory compliance requires continuity. A properly designed compliance structure within the company both reduces risk and speeds up processes.
Recommendations: designate a responsible compliance coordinator; regular updating of material inventory and tonnage; Central tracking of SDS, labels and notifications; standardization of supplier and customer communication; regular training of the team.
ONAY Mühendislik strengthens your internal compliance capacity with corporate training and process installation.
From Which Units the Team Will Be Made Up?
Chemical regulatory compliance is not the job of a single department. An effective team; It should include a representative from purchasing, production, quality, occupational health and safety and foreign trade units. Purchasing carries supplier documents, production carries actual usage conditions, and foreign trade carries tonnage and origin information. When one of these entries is missing, the file is prepared with either incomplete or inaccurate information.
Role and Responsibility Definitions
The most critical step when establishing a team is to assign each responsibility to a single responsible person. Safety data sheet up-to-dateness, tonnage tracking, label control, collection of supplier declarations and monitoring of legislative changes should be taken care of separately. Topics left as shared responsibility often turn into topics that no one follows in practice.
Meeting Order and Decision Record
It is recommended that the team meet at least every three months and that the agenda consists of fixed topics: new raw materials, tonnage status, incoming form updates, regulatory changes and open jobs. Recording the decisions taken with the date and the responsible person ensures both internal follow-up and proof that necessary care has been taken in the audit.
Competence and Training
Not all team members need to be chemists; However, each member must be trained to a level that recognizes the responsibility in his/her field. Knowing which document to request from the supplier will prevent the technical team from working for weeks. Renewal of trainings should also be planned along with legislative updates.
Division of Labor with External Consultancy
External consultancy provides efficiency in topics that require expertise such as file preparation and technical evaluation. However, inventory accuracy, actual usage conditions and tonnage data can only come from within the company. For this reason, even if consultancy is received, a contact person within the company must be determined and the data flow must be carried out through this person.
Fixed Agenda in Compliance Team Meetings
Effective Compliance Team meetings depend on the agenda consisting of the same topics each time: new raw materials, tonnage status, incoming form updates, regulatory changes and open jobs. Recording the Compliance Team's decisions with the date and the responsible person ensures both internal follow-up and proof that necessary care has been taken in the audit.
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Official full text of the regulation: KKDIK Regulation - Official Gazette.